A professional estimate template for Canadian contractors. Includes line items, province-specific tax calculation, validity period, and payment terms.
Every document in Canada should include these fields to be CRA-compliant:
Canadian customers expect detailed, professional estimates. Break down labour and materials separately. Show the applicable taxes clearly — customers in Ontario expect to see HST, while customers in BC expect GST and PST shown separately. Include a validity period (14-30 days is standard) and a clear scope of work. Under provincial consumer protection laws, a written estimate protects both you and the customer.
In Canadian construction, an 'estimate' is typically a rough cost guide that can change, while a 'quote' or 'bid' is a firm price. Most residential customers expect a firm quote for defined work. Commercial and government contracts usually require formal bids. Be clear about which you're providing — it affects your legal obligations.
Yes. Always show the applicable taxes so the customer knows the full cost. Surprising customers with tax on top of a quoted price is a fast way to lose trust.
14 to 30 days is standard. Material prices fluctuate, especially for lumber and metals, so don't leave estimates open-ended.
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