A professional invoice template for American contractors. Clean layout with line items, flexible tax handling, and payment terms. Looks professional, takes seconds to fill out.
Every invoice in United States should include these fields to be Professional invoices ready for your accountant:
A professional invoice gets you paid faster. Include your business name and contact details, a unique invoice number, the date, a clear description of the work performed, itemised costs for labour and materials, any applicable tax, the total amount due, your payment terms (Net 15 or Net 30 is standard), and how the customer can pay. The more professional your invoice looks, the faster it gets paid.
Sales tax rules for contractors vary dramatically by state. In many states, labour for construction services is exempt from sales tax, but materials are taxable. In other states, the entire contract amount is taxable. Some states distinguish between 'improvement' contracts (often exempt) and 'repair' contracts (often taxable). This is genuinely complex — work with your accountant to determine the correct treatment for your state and type of work.
Not necessarily. Sole proprietors can use their SSN. However, an EIN is free from the IRS and keeps your SSN off business documents, which is better for privacy and security.
Net 30 is standard for commercial work. For residential jobs, many contractors require a deposit upfront (25-50%) with the balance due on completion. Always state your terms clearly on the invoice.
Open UteQuote, describe the job by voice, and get a professional PDF in seconds.
Try It Free