Miss a required field and your invoice isn't a valid tax invoice. Here's everything that has to be on it — and what speeds up payment.
An invoice that's missing the right fields isn't just unprofessional — if it's meant to be a tax invoice, it might not be valid. Here's what the ATO expects, and what gets you paid faster.
The words **"Tax Invoice"** clearly displayed.
Your business name and **ABN**.
The date the invoice was issued.
A description of what you supplied (the work or goods).
The **GST amount**, shown separately, or a statement that the total includes GST.
The buyer's identity or ABN for invoices over $1,000.
**The faster you make payment, the faster the money lands.** Put your payment details where the client can't miss them:
BSB and account number.
PayID — many clients find it the quickest option.
Clear payment terms (e.g. "Due within 7 days").
Use a sequential invoice number. It keeps your records clean at tax time and makes it obvious if one goes missing.
The best time to invoice is the moment the job's done. UteQuote lets you generate an ATO-compliant tax invoice on-site by voice, with your ABN, GST and payment details already filled in.
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UteQuote turns a quick voice note into a professional quote, estimate or ATO-compliant invoice in seconds. Talk through the job — we'll do the typing.